Rules & Regulations UAF 2018

UAF – Urban Audiovisual Festival, has an annual occurrence, on dates set year after year. UAF has the support of the CIES-IUL (Centro de Investigações e Estudos de Sociologia, Instituto Universitario de Lisboa) and CRIA (Centro em Rede de Investigação em Antropologia).

1. FESTIVAL ENTRIES

Multiple entries are invited.

Each entry must be submitted independently thru the available form of the festival.

Please fill in the entry form very carefully. Once the entry form has been submitted, any changes are not possible.

 

2. CATEGORIES AND FORMATS

UAF features 5 (five) categories:

  • Documentary
  • Ethnographic Film
  • Music-video
  • MobileFilms: films made using cell-phones or tablets
  • Experimental: audiovisual projects that evidence a new approach to visual methods

Formats accepted:

  • Short films: max. 15 minutes
  • Long Films: max. 90 minutes

3. YEAR OF PRODUCTION

All festival entries must have been produced after January 1, 2016.

 

4. LANGUAGE VERSIONS

The official language of the festival is English.

We encourage film submissions in other languages but they will have to meet some extra requirements:

  • English subtitles or voice-over in English;
  • Synopsis written in English. Full scripts are not accepted;
  • The movie must have the subtitles inserted.

Submitted films without these requirements, risk to be excluded.

 

5. DEADLINE FOR SUBMISSIONS

The films that wish to participate in the UAF have two stages to be able to do it:

Stage 1: Screening submission (Vimeo and Youtube in private hosting) until February 16th 2018.

Stage 2:  Film registration (after confirmation of acceptance) until May 18th 2018.

 

6. FORMATS & SENDINGS

  1. Entries must be hosted in Vimeo or Youtube as private.
    These videos must be submitted with their “access key” thru the available submission form.
  2. Accepted videos will have to be sent, after acceptance notification, via any of these platforms in order to guarantee a good quality on the projection day:

* Wetransfer – https://www.wetransfer.com/ (Files up to 2 GB)
* Dropbox – https://www.dropbox.com/

Please certify to send all requested materials for each of the films (Point 4).

Films must meet the following -or similar- requirements:

  • Resolution:
    • Full HD (1920×1080 pixels), 16: 9
    • HD (1080×720 pixels), 16: 9
    • PAL (720×576), 4: 3
  • Video codec: H.264
  • Audio codec: AAC
  • No copy protection + no loop
  • Delete all region and security codes.

7. Scientific Committee

The international scientific committee is composed of professionals and well known academics, in the area of Visual Sciences, Communication Sciences and Social Sciences.

 

8. RIGHTS OF USE

By entering an entry in the festival, the entrant declares that he is entitled to dispose of all rights to the use of the entry and vouches for these rights vis-a-vis the festival. The entrant warrants that the rights of use held by all authors, owners of ancillary copyrights and other parties involved in the production of the festival entry, except for the rights safeguarded by the performing rights societies, have been acquired in a due and proper manner and the exploitation of the festival entry is not barred by personality rights or other third party rights in any manner whatsoever.

When entering a festival entry the entrant transfers rights to the use of the festival entry, specifically the right to present and demonstrate the entry in public either in whole or in part or to distribute the entry in whole or in part on a “UAF Reel” or similar, to the festival. This also applies to stills/images provided to the festival. All aforementioned transfers of use shall be of worldwide validity.

 

9. ACCEPTANCE NOTIFICATION

Accepted videos will be notified on April 18th, 2018. The presence of the director/producer during the sessions is strongly desired. The decisions of the scientific committee are not contestable. Decisions of the scientific committee and the festival Organization are final and not subject to any legal appeal.

 

10. LIABILITY OF THE FESTIVAL

UAF Organization reserves the right to reclassify festival entries into other categories where this is deemed appropriate. The festival does not accept any responsibility for festival entries which are classified in the wrong category or arrive at the festival office subsequent to the deadline specified. The festival’s liability is confined to intent or grossly negligent conduct, which applies specifically in the event of loss or damage of an entry. The festival organization does not accept any responsibility for the cancellation of the festival due to force majeure.

 

11. MISCELLANEOUS

UAF Organization reserves the right to compile entries on a “UAF REEL” or similar, also in processed form, and to distribute same on a medium deemed appropriate by the festival. This also applies to stills/images provided to the festival.

The entrants transfer all rights appropriate in this context upon entrance of the festival entry to the festival. The festival reserves the right to use all recordings taken at the festival for any promotional purpose in any medium deemed appropriate by the festival. The festival reserves the right to exclude entries from the call.

By entering a festival entry the entrant accepts all Rules and Regulations and also agrees to hold the festival harmless against all costs or claims of third parties arising from any such use by the festival or from false information by the entrant. Exclusive place of jurisdiction is Lisbon, Portugal. The festival will not sell or rent personal data provided by you.

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